Letters to be send to applicants of the Tree-for-all hackathon. Feedback welcome. No fancy formatting - these will go out plain text in the emails. Acceptance letter - full support Acceptance letter - partial support Acceptance letter - remote Rejection letter ------------------------------------------------------------------------------------------ Acceptance letter - full support Dear , Thank you for your application to the Tree-for-all hackathon, jointly sponsored by Open Tree of Life [1], Arbor Workflows [2] and the NESCent HIP (Hackathons, Interoperability, Phylogenies) working group [3]. On behalf of the organizing team, I am happy to inform you that your application has been accepted. =Deadline for confirmation= To reserve your seat at the hackathon, please respond to this email with confirmation of your attendance by Friday, July 25, 2014. We note that there will be several remote participants, so if you would prefer to participate remotely, let us know. =Event details= The hackathon will start at 9 am on Monday, September 15 and end at 3 pm on Friday, September 19, all times EDT (GMT-4). We will cover the costs of your flight, hotel, all meals and shuttles to and from the Detroit Airport (DTW). We will not cover transportation to and from your home airport, or parking at your home airport. Once we receive your confirmation, we will send instructions on how to arrange travel. Please do not book your own flights at this time! =Pre-hackathon planning= In the lead up to the event, we will continue to discuss potential projects on the hackathon issue tracker [4]. We encourage everyone to participate - pitch a new idea, ask a question or add a comment. The more we know about potential project ideas, the better we can be prepared for how you want to use the OpenTree APIs. We will also create a mailing list for all confirmed participants for general information and questions. Once again, thank you for applying to Tree-for-all. We are excited about the project ideas that we have seen so far, and optimistic that this is going to be a fun and productive week. Cheers, Karen Cranston on behalf of Open Tree of Life and the Tree-for-all organizers [1] http://opentreeoflife.org [2] http://arborworkflows.org [3] http://www.evoio.org/wiki/HIP [4] http://github.com/opentreeoflife/hackathon/issues ------------------------------------------------------------------------------------------ Acceptance letter - partial support Dear , Thank you for your application to the Tree-for-all hackathon, jointly sponsored by Open Tree of Life [1], Arbor Workflows [2] and the NESCent HIP (Hackathons, Interoperability, Phylogenies) working group [3]. On behalf of the organizing team, I am happy to inform you that your application has been accepted. =Deadline for confirmation= To reserve your seat at the hackathon, please respond to this email with confirmation of your attendance by Friday, July 25, 2014. We note that there will be several remote participants, so if you would prefer to participate remotely, let us know. =Event details= The hackathon will start at 9 am on Monday, September 15 and end at 3 pm on Friday, September 19, all times EDT (GMT-4). Your application indicated that you are able to pay some of your own expenses. We greatly appreciate this support. We will cover your hotel, shuttles back to the airport at the end of the event and two catered lunches. Travel to and from Ann Arbor, other meals and incidental travel expenses will be your responsibility. =Pre-hackathon planning= In the lead up to the event, we will continue to discuss potential projects on the hackathon issue tracker [4]. We encourage everyone to participate - pitch a new idea, ask a question or add a comment. The more we know about potential project ideas, the better we can be prepared for how you want to use the OpenTree APIs. We will also create a mailing list for all confirmed participants for general information and questions. Once again, thank you for applying to Tree-for-all. We are excited about the project ideas that we have seen so far, and optimistic that this is going to be a fun and productive week. Cheers, Karen Cranston on behalf of Open Tree of Life and the Tree-for-all organizers [1] http://opentreeoflife.org [2] http://arborworkflows.org [3] http://www.evoio.org/wiki/HIP [4] http://github.com/opentreeoflife/hackathon/issues ------------------------------------------------------------------------------------------ Acceptance letter - remote Dear , Thank you for your application to the Tree-for-all hackathon, jointly sponsored by Open Tree of Life [1], Arbor Workflows [2] and the NESCent HIP (Hackathons, Interoperability, Phylogenies) working group [3]. There were many more qualified applicants than we had physical space at University of Michigan. We would therefore like to invite you to attend as a remote participant. =Deadline for confirmation= Please confirm that you are willing to participate remotely by Friday, July 25, 2014. Please also let us know if you would like to be considered for a physical space at the event if one should become available. =Event details= The hackathon will start at 9 am on Monday, September 15 and end at end at 3 pm on Friday, September 19, all times EDT (GMT-4). We will have an IRC channel going throughout the event, as well as Google hangouts for group sessions. Individual projects will decide on a form of communication during breakout sessions that best meets their needs. =Pre-hackathon planning= In the lead up to the event, we will continue to discuss potential projects on the hackathon issue tracker [4]. We encourage everyone to participate - pitch a new idea, ask a question or add a comment. The more we know about potential project ideas, the better we can be prepared for how you want to use the OpenTree APIs. We will also create a mailing list for all confirmed participants for general information and questions. Once again, thank you for applying to Tree-for-all. We are excited about the project ideas that we have seen so far, and optimistic that this is going to be a fun and productive week. Cheers, Karen Cranston on behalf of Open Tree of Life and the Tree-for-all organizers [1] http://opentreeoflife.org [2] http://arborworkflows.org [3] http://www.evoio.org/wiki/HIP [4] http://github.com/opentreeoflife/hackathon/issues ------------------------------------------------------------------------------------------ Rejection letter Dear , Thank you for your application to the Tree-for-all hackathon, jointly sponsored by Open Tree of Life [1], Arbor Workflows [2] and the NESCent HIP (Hackathons, Interoperability, Phylogenies) working group [3]. There were many more qualified applicants than we had spaces, so we had to make some difficult decisions. I regret to inform you that we cannot offer you a space at the event. We hope this doesn’t lessen your enthusiasm for participating in future hackathons or open-source development, whether with Open Tree of Life or other projects. Sincerely, Karen Cranston on behalf of Open Tree of Life and the Tree-for-all organizers